Administering the classes

From ClarolineDoc

Since Claroline 1.6, you can use the classes in Claroline to organize big groups of users on your platform. This tool facilitates the administrative work. It enables the platform administrator to enrol at once a list of users (that are already registered on the platform) to a course. For example the administrator can register all the students of the 1st Bachelier to a course in a few clics.

• To edit the classes of the platform, you must be logged in as an administrator of the platform.
• To subscribe a specific class into your course, you just need to be the course manager of the concerned course.

This Classes tool is different from the Group tool, because the groups can only be used inside a course space, not across the whole platform.

Table of contents

1 Create a new class 2 Rename a class 3 Create subclasses, a tree of classes 4 Move a class 5 Manage a class members list 6 Register/unregister a user into a class 7 Subscribe the entire class to a course 8 Import a complete user list into a class

Create a new class

To create a new class :

• For the course manager : go on the Administration page.
• Click on Manage classes under Users.
• Then click on Create a new class.
• Fill in the Name and Location of the new class (default is the top level class, use this in case you don't need to use subclasses).
• Click on Ok.

Rename a class

To rename an existing class :

• In the class Administration view, click on the () icon in the class list (Edit settings), in the line of the class you want to rename.
• Type in the new class name.
• Click on Ok to confirm.

Create subclasses, a tree of classes

The classes can be organised with subclasses, which may contain sub-subclasses,.. and so on. Actually, it is a complete "tree" of classes (just like the course categories) you can create according to your organisation structure and needs.

To create a subclass :

• In the class administration tool, Click on Create a new class.
• Set the Location (parent class of the new class).
• Click on Ok to confirm.

Move a class

To move an existing class :

• In the class Administration view, click on the Move icon () in the class list, in the line of the class you want to move.
• Choose the new class location in the drop-down menu.
• Click on Ok to confirm.

Manage a class members list

In the classes administration page, click on the Users link to see the full list of members of the selected class. This is the only place where you can see the content of the class and modify it.

Register/unregister a user into a class

In the class user list :

• Click on the link Register a user for this class, you will see the complete list of platform users.
• Click on the enroll image () or un-enroll image () in the line of the user you want to register/unregister in the class.
• Click on the Class members link to get back to the class user list.

Subscribe the entire class to a course

In the class user list :

• Click on the link Register class for course, you will see the list of available courses.
• Select the course where you want to register the class.
• Click on the Enrol class icon ().

Note : the effect of this action is the following : 
All the users in the class will be individually subscribed to the course. It has no effect on the users 
who are already registered to the course. 
There is no 'rollback' possibility in this action, which means that you cannot 'unregister' a class from a course.

Import a complete user list into a class

The user list must be a CSV file (easy to do with programs like Exell or OpenOffice, or easy to extract form an existing database)

To import a file in the class user list :

• Click on the link Add a user list in class.
• Be sure your CSV file respect the follwing format :

surname;name;email;phone;username;password;officialCode

You can change this format, but the fields "surname;", "name;", "username;" and "password;" are compulsory to create consistant user accounts on the platform.

• Give the selected file and click on Add user list.
• You should see a second screen with eventual error found in the uploaded file.
• Click on Continue to confirm the subscription.
• Yous should see a last screen reporting every user added to the class and to the campus.
• Click on the link Back to class list to see the new users in the class user list.